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Exhibitor Resources

If you’re a Military Health Service Resource Symposium exhibitor, use these tools to get ready for the show—from deadline checklists and hotel reservations to marketing resources and service forms. We’re here to help, so if you can’t find the answer below, please contact us.

Important Deadlines

✓ Exhibitor directory listing deadline: Friday, July 5

✓ Discount price deadline for custom Shepard rentals: Friday, July 19

✓ Exhibitor appointed contractor notification deadline: Monday, July 22

✓ First day for warehouse deliveries without a surcharge: Monday, July 22

✓ Last day to reserve rooms in the DLA housing block: Friday, July 26

✓ Discount price deadline for standard Shepard orders: Monday, July 29

✓ Last day for warehouse deliveries without a surcharge: Monday, August 12

✓ Last day for warehouse deliveries: Friday, August 16*

✓ First-day freight can arrive at show facility: Monday, August 19 at 8:00 am

* Date indicated is last day freight can arrive at the advanced warehouse with a guarantee of delivery to your booth for exhibitor move-in

Exhibitor Dashboard

The Exhibitor Dashboard provides everything you need to get ready for the show including the Exhibitor Service Manual, your online company profile, registration and housing, and more. Log on today so you don’t miss any important deadlines.


Log in today to review, update, and approve your directory listing for the printed show guide. to review your current listing and approve.

Exhibitor Dashboard Login

Note: Your Exhibitor ID was emailed to the person listed on your exhibit contract.

Exhibitor Services Manual

Coming Soon!

Exhibitor Registration

Exhibitor registration is now open! Save time onsite by registering your booth personnel in advance. Each exhibitor receives two (2) conference badges per 100 sq. ft. of space. You may also purchase additional badges for $650.

Register Your Booth Staff

Official Vendors

Coming Soon!

Official Show Hours


  • Monday, August 19 | 8:00 am – 4:00 pm

Exhibit Hall Hours/Events

  • Monday, August 19 | 6:00 pm – 9:00 pm | Assistant Secretary of Defense (Health Affairs) Reception in the Exhibit Hall
  • Tuesday, May 21 | 9:00 am – 5:00 pm | Exhibit Hall Open
  • Wednesday, May 22 | 9:00 am – 4:30 pm | Exhibit Hall Open


  • Wednesday, May 22 |4:30 pm – 7:30 pm

Free Marketing Resources

We know you work hard getting ready for this show and we want to do everything we can to ensure you have a successful week! Download these FREE graphics including customizable web banners to promote your presence and drive traffic to your booth. To save a file, right-click on the link or image and select ‘download linked file’.

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