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Poster Presenter Guidelines

Jump to: Poster Assignments & File Naming | Poster Schedule | Preparing Your Poster | Poster Presenter FAQs

The portal for uploading PDFs of your MHSRS 2019 poster is now open. To be considered for an award, a PDF version of your poster must be provided using the upload function below. Please click on the button and follow the instructions to upload a PDF version of your poster.

Upload Your Poster Now

Prefer to copy/paste? https://mhsrs.amedd.army.mil/Conference/SitePages/Poster%20Upload.aspx


Poster Assignments & File Naming

To find your poster session and assigned number, please search for your poster title on the MHSRS website. To quickly find your poster, use the Find function (Ctrl/Command+F) and enter your last name or poster title.

Search Poster Sessions

Prefer to copy/paste? https://www.mhsrs.net/wp-content/uploads/2019/08/MHSRS-2019-Poster-Schedule.pdf

Be sure to use the following protocol when naming your poster file:
MHSRS Number_Presenter Last Name_First Few Words of Poster Title

Example: MHSRS_12345678_Smith_Best-Poster-Ever

Keep in mind, SharePoint considers the following characters as invalid and they cannot be included in the file name: ” # % & * : < > ? / \ { | } ~


Daily Poster Schedule

Poster Session 1: Tuesday, 20 August
Poster Session 2: Wednesday, 21 August

Poster set-up: 0900-0945
Presenter time: 1000-1200
Poster take-down: 1600-1630*

* Removal of posters begins at 1600. Poster presenters will not be able to enter the exhibit hall after 1630. Unclaimed posters will be removed beginning at 1630 and made available OUTSIDE the exhibit hall until 0800 the following day. If not collected by 0800, they will be discarded.


Preparing Your Poster

Size posters to fit on boards measuring 4 feet high and 6 feet wide.

Presenters must bring and hang their own posters at the designated times. There is no advance shipping address. The poster will NOT be printed or picked up by judges or show management. A FedEx Office Print and Ship Center (open 0700-1900, phone: 407.586.2599) is located in the Gaylord Palms for any shipping or printing needs.

Pushpins will be available to affix posters to the board.

The author/submitter is responsible for obtaining the necessary organizational clearances related to presenting the poster prior to the symposium. For Department of Defense presenters, the individual presenter is responsible for obtaining the appropriate clearance from their local Public Affairs, OPSEC offices, or other organizational offices, as locally required, prior to presenting at MHSRS.

Sample Poster

Sample Poster

There is no set format for the posters. Check out this sample poster and tips on how to create a research poster.

  • Professional poster presentations should be designed to maximize readability and make material readily comprehensible.
  • The title should be in a simple typeface with high contrast, sizing sub-elements (authors and affiliations) so these elements are readable from 15-20 feet away.
  • Plan for smooth information flow which will guide the reader through your presentation in a logical and interesting path. Arrows may help.
  • Integrate text and figures visually under major headings which actively convey information, not just labels.
  • Make sure any background colors are subtle, complementary, and uniform.
  • Text must be large enough to read from 4 to 6 feet away. Avoid all capitals and excessive dilution of text with white space.
  • Figure and table captions should contain necessary explanation without referring to another part of your presentation.
  • Use color in graphs and tables to enhance comprehension. Use bullets to dramatize important points or lists.
  • For Department of Defense presenters, the individual presenter is responsible for obtaining the appropriate clearance from their local Public Affairs, OPSEC offices, or other organizational offices, as locally required, prior to presenting at MHSRS.

Poster Session FAQs

1. What is the size of the poster boards?
Size posters to fit on boards measuring 4 feet high and 6 feet wide.

2. How will I know my poster board number?
The poster board assignment numbers will be posted on the MHSRS website within one week of the 2019 MHSRS. The board numbers are also listed in the MHSRS Program Book and posted outside of the Exhibit Hall.

3. Are all posters eligible for awards?
As the MHSRS continues to grow, the Planning Committee remains committed to recognizing the accomplishments of DoD-sponsored research as presented through their posters. Given the number of posters accepted, it is not feasible for all posters to be formally judged. The MHSRS Planning Committee partners with Abstract Review Leads for each topic area to identify posters that are most deserving of consideration. This process begins with the submission of a well-written and well-constructed abstract. After submission, each abstract is reviewed and scored by a panel of subject matter experts within that topic area. For the abstracts accepted as posters, the respective Abstract Review Leads Chairs can nominate 10% of these for award consideration. Generally, these are the top-scoring posters within that topic area. In addition, multiple roving judges are assigned at each MHSRS poster session to identify additional posters that merit consideration for an award.

5. Are there additional criteria to be considered if a poster is deemed eligible for an award?
• The author’s oral discussion of their research is a significant factor in assessing the poster. The author must be available during the presenter time to discuss their poster research. If not, the poster is disqualified for consideration.
• A .pdf version of the poster must be available for review by the Award Committee making the final award decisions.

4. How many poster awards will be presented?
Eleven poster awards will be presented at the awards ceremony on the last day of the MHSRS. For each poster session, 1st, 2nd, 3rd place, and two honorable mentions will be presented. A “Best in Show” poster will also be awarded.

5. Is there a registration discount for presenters?
No, poster presenters must register and pay the published rates.


Questions? Please contact us at MHSRSPosters@thinktbg.com.