Exhibitor Resources
If you’re an MHSRS exhibitor, use these tools to get ready for the show—from deadline checklists and hotel reservations to marketing resources and service forms. We’re here to help, so if you can’t find the answer below, please contact us.
Exhibitor Hours
Monday, September 12
8:00 am – 4:00 pm | Exhibitor Move-In
6:00 pm – 9:00 pm | Reception in the Exhibit Hall
Tuesday, September 13**
9:00 am – 6:00 pm | Exhibit Hall Open
Wednesday, September 14
9:00 am – 4:30 pm | Exhibit Hall Open
4:30 pm – 7:30 pm | Exhibitor Move-Out
** NOTE: The exhibit hall will be open until 6:00 pm on Tuesday **
This schedule change was made to accommodate the poster sessions, which take place at the back of the hall. Exhibitors are required to remain in their booths until 6:00 pm.
Exhibitor Dashboard
The Exhibitor Dashboard provides access for everything you need to get ready for the show:
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Download the Exhibitor Service Manual, which includes important deadlines, shipping labels, electric and Wi-Fi order forms, etc.
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Register your booth personnel and reserve hotel rooms
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Update your online profile (deadline for the program book: Friday, August 5)
… and more! Please note: Your Exhibitor ID was emailed to the person listed on your exhibit space contract. Need help? Contact our operations team.
Exhibitor Service Manual
Please read each section of the exhibitor service manual thoroughly, paying special attention the deadlines for the rental items and shipments.
Please note: booth packages do not include freight handling, electrical service, and other ancillary booth services. Those order forms can be found in the manual.
Need assistance?
Important Deadlines
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Last Day for Warehouse Deliveries Without a Surcharge: Tuesday, September 6
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Last Day for Warehouse Deliveries: Friday, September 9*
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First Day Freight Can Arrive at Show Site: Monday, September 12, 8:00 am
Please note: Shepard will be closed on Monday, September 5 in observance of the holiday. No shipments will be accepted. Please notify your carrier.
* Date indicated is last day freight can arrive to advanced warehouse with guarantee of delivery to booth for exhibitor move-in.
Shipping Addresses
ADVANCE WAREHOUSE
c/o Shepard Exposition Services
1701 Boice Pond Rd STE 101
Orlando, FL 32837
FOR: Military Health System Research Symposium
Delivery Hours: Monday–Friday, 8:00 am – 4:00 pm
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First day freight can arrive without a surcharge: Friday, August 12
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Last day freight can arrive without a surcharge: Tuesday, September 6
DIRECT TO SHOW SITE
C/o Shepard Exposition Services
Gaylord Palms Resort & Convention Center
3208 Gaylord Way
Kissimmee, FL 34746
FOR: Military Health System Research Symposium
MUST NOT BE DELIVERED PRIOR TO: Monday, September 12, 8:00 am
Free Marketing Resources
We know you work hard getting ready for this show and we want to do everything we can to ensure you have a successful event! Download these FREE graphics including customizable web banners to promote your presence and drive traffic to your booth.
