Hotel & Travel

When does the 2023 room block at the Gaylord open?

Hotel registration is tied to meeting registration. Once you register and pay through the registration website, you will be sent a confirmation as well as a link to the hotel booking site.

Am I able to book more than one room with MHSRS registration?

No.

How do I reserve a hotel room at the Gaylord Palms?

To gain access to hotel reservations at the Gaylord, you must first register for the meeting at www.mhsrs.net and pay the registration fee. Once that is accomplished, you will receive a registration confirmation email, and your confirmation letter will provide the link for hotel reservations.  

If you qualify for the government rate, please register using your government email or you risk receiving the link to the higher priced rooms. If you are an executive assistant/contractor registering for your supervisor, please enter their government email (not yours) onto the registration form to ensure receiving the proper hotel link.

What are the hotel room rates at the Gaylord?

U.S. Federal Employee/Government Per Diem (Standard Room): $98/night. Federal government employees are exempt from $38/night resort fee and from local and state taxes if a Florida tax exemption form is provided at hotel check-in.

The $98/night rate applies to U.S. Federal employees only. You must present your government CAC card or equivalent for verification. This rate does NOT apply to state employees, FFRDC or ORISE personnel, or non-U.S. military and civilian government employees.

For all other, the rate is $229/night plus $38/night resort fee plus taxes.

All room reservations will be audited on a regular basis. Ineligible attendees booking at the government rate will be automatically switched to the standard room rate if rooms are still available. If none are available, the reservation will be cancelled.

If I want a per diem room at the Gaylord at the rates noted above, do I need to register by a certain date? 

Yes. Reservations for the per diem room block at the Gaylord expire on July 21, 2023.  Rooms at the per diem rate will not be available after that date and any unreserved per diem rooms will be released by the hotel for general sale.

Are overflow hotels available?

Yes. The Marriott Village will be offering rooms at the $98/night rate, the lodging rate for Osceola County, the location of the Gaylord. The Marriott Village will also be charging a $10/night resort fee; this is reimbursable for federal government attendees. 

There will be a shuttle running from the airport to the Marriott Village starting on Sunday, August 13, and daily between the Marriott Village and the Gaylord Convention Center Transportation Lobby on the days of the meeting.

All shuttles returning to the airport will depart from the Gaylord Main Transportation Lobby.

Are complimentary shuttles available to and from the airport and the overflow hotels?

Complimentary shuttle transportation is provided to/from the airport to the Gaylord and the overflow hotels during meeting days. All shuttles returning to the airport will depart from the Gaylord Main Transportation Lobby.

Are rental cars authorized for U.S Federal employees attending MHSRS?

No.

Are travel funds available to attend?

No. There is no central funding to attend the MHSRS.  All funding is local.