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Know Before You Go

Reminder: All Government employees are bound by the Standards of Ethical Conduct. Please be cognizant of the rules regarding acceptance of gifts from outside sources, as well as from other federal employees. Seek guidance from your ethics counselor if you have questions about the ethical rules applicable to you as a Government employee.

Mobile App

The MHSRS mobile app is the most up-to-date and interactive informational resource covering the symposium. Search sessions, presenters, and exhibitors, receive real-time updates, post photos of your own experiences, and more. Download it today and keep the program guide at your fingertips! 

Click on the appropriate button below or search "MHSRS 2023" in the App Store or Google Play.
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My MHSRS Planner

Get the most out of the Symposium with My MHSRS Planner. Bookmark the exhibitors you want to visit, create a list of can’t-miss sessions and posters, and set your own agenda. Create your FREE account now and access it in Orlando through the mobile app!


Shuttle service will be provided to/from the Orlando International Airport (MCO) and the Gaylord Palms. Follow the “Ground Transportation” signs to the bus pick-up area. There will be uniformed Mears personnel in bright yellow shirts to assist you and all shuttles will have MHSRS signage in the window.


Shuttles will be located on Level 1 in the following locations:

  • Terminal A: Bus Space #30

  • Terminal B: Bus Space #23


Shuttle service will also be provided between the Gaylord Palms and the Marriott Village, which includes the Marriott Courtyard, Fairfield Inn & Suites, and the Spring Hill Suites. 

In addition, buses from the Gaylord to Disney Springs will be offered on Tuesday, 15 August and Wednesday, 16 August. More information is available on the Shuttle Information page.

Registration & Badges

Registration is located in the City Hall Lobby (Ballroom/Level 2) in the Gaylord Palms Convention Center. Be sure to bring your registration confirmation email and CAC card or appropriate government-issued photo ID to expedite badge pickup.


Note: Symposium badges must be worn at all times. There are NO EXCEPTIONS.


Registration Hours

Sunday, 13 August

Monday, 14 August

Tuesday, 15 August

Wednesday, 16 August

Thursday, 17 August

1500 – 1900

0630 – 1930

0700 – 1700

0730 – 1400

0800 – 1100


Meals are for registered attendees only and will be served in Florida Exhibit Hall EF (Exhibit Hall/Level 1). A seated buffet breakfast will be served from 0630–0830 Monday – Thursday. A seated buffet lunch will be served from 1130–1330 daily. Thursday’s lunch will be served boxed to allow for take-away, if desired. 


A heavy hors d’oeuvre reception with cash bar will be served on Monday as part of the Opening Reception in the Florida Exhibit Hall A-D (Exhibit Hall/Level 1). The dress code for the Opening Reception is casual. 


  • Note: Military and GS Employees — Nine meals are paid for as part of the MHSRS registration fee. These are: breakfast, lunch and dinner on Day 1, and breakfast and lunch on Days 2-4. Do not claim per diem for these meals. 


Not sure what to wear? Check out our attire guidelines.


Please note:

  • The wear of the BDU is not acceptable at MHSRS.

  • The wear of military uniform should be avoided in the waterpark, and all of the resort's other common areas including parking lots and, as much as possible, the convention center lawns.  Attendees should also refrain from wearing uniforms in the evening hours unless attending a large-group function in the convention center.

Dress code is casual for the Assistant Secretary of Defense for Health Affairs Reception on Monday, 14 August from 1800 - 2100.


We're here to help, so please contact us with any questions you have!

Customer Service



Sessions (Scientific Plenary, Topic Area/Breakouts, Young Investigator)


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