Know Before
You Go
Items of Importance
Know Before You Go
If you see something, say something.
Safety and Security for Active-Duty Military and Federal Government Civilians and Contractors
Limit as much as possible wearing of uniforms outside the event and hotel locations. Try as much as possible to use the buddy system when traveling and visiting areas away from the event. Make sure valuables such as government cell phones and laptops are secured when not in use, and to use VPN. Report anything that causes concern to hotel staff and on-site security as soon as possible.
Remember OPSEC and TARP training, limit conversations with strangers concerning work as conferences are one of the most targeted activities where people are contacted for information either in person, or through social media. Be wary of new friend requests as a result of conversations from strangers you met at the conference.
In order to enter the event areas you must have your event badge and show it to event staff that are posted at all the entrances, there are no exceptions to that rule to include tear down on the last day.
You are not allowed to escort or sign in anyone who has not registered and paid to attend into any of the event venues.
Be wary of conversations (OPSEC) and questions when utilizing ride share services.
If you see, hear, or observe anything suspicious let the staff know as soon as possible.
No Printed Program
Download the Mobile App Today!
The 2025 MHSRS mobile app is your most up-to-date and interactive resource for navigating the meeting. With this year’s NEW & IMPROVED app, you can:
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Build your own schedule and see what’s coming up next
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Search for sessions, posters, presenters, keywords, and more
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Bookmark exhibitors you don’t want to miss
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Connect and chat with attendees... and much more!
Transportation/Shuttles
All attendees must arrange their own transportation from MCO (Orlando International Airport) to their lodging hotel. There are many shuttles/public transportation options available. Refer to 2025 MHSRS Meeting FAQs.
Transportation from the Gaylord back to MCO will be provided Thursday, 4 August, only. This is open to attendees staying at the Gaylord and the Marriott Village. Attendees staying at the Marriott Village hotels should bring their luggage to the Gaylord on Thursday morning. Luggage storage space will be available. See 2025 MHSRS Meeting FAQs for the schedule back to the MCO on Thursday.
For those staying at the Marriott Village, bus transportation to/from the Gaylord will be provided during the (Sun-Thurs) meeting days in the morning and evening.
Registration & Badges
Registration will be located in the City Hall Lobby (Ballroom/Level 2) in the Gaylord Palms Convention Center. Be sure to bring your registration confirmation email and CAC card or appropriate government-issued photo ID to expedite badge pickup.
***Pick Up Your Badge on Sunday***
Avoid the Monday morning crunch and pick up your credentials Sunday afternoon.
There will be bus transportation from the Marriott Village to the Gaylord on Sun, 3 Aug, for badge pickup.
Registration Hours
Sunday, 3 August | 1500 – 1900
Monday, 4 August | 0630 – 1930
Tuesday, 5 August | 0700 – 1700
Wednesday, 6 August | 0700 – 1700
Thursday, 7 August | 0800 – 1100
Giveaways & Gifts
Federal government employees may not directly or indirectly solicit, or accept a gift from a prohibited source, with certain limited exceptions. A government contractor organization (and therefore its employees) doing business with the federal government employee’s agency is an example of a prohibited source. Before deciding if a gift meets an exception, employees should consider declining otherwise permissible gifts if they believe that a reasonable person with knowledge of the relevant facts would question the employee’s integrity or impartiality as a result of accepting the gift.
A federal government employee may accept unsolicited gifts having an aggregate market value of $20 or less per source per occasion, provided that the aggregate market value of individual gifts received from any one person does not exceed $50 in a calendar year. (Modest items of food and non-alcoholic refreshments, such as soft drinks, coffee, and donuts, offered other than as part of a meal, and items with little intrinsic value, which are intended primarily for presentation are excluded as gifts under the rule). Even though acceptance of a gift may be permitted by one of the exceptions, it is never inappropriate, and frequently prudent, for an employee to decline a gift. Federal employees should contact their Agency’s Ethics Counsel for further guidance.
No Printed Program
There will be no printed program this year. All information will flow through the 2025 MHSRS app. Attendees are encouraged to print any meeting materials from the final versions posted on the MHSRS.health.mil or MHSRS.net websites before leaving for the meeting.
Help Desk personnel will be available onsite around the registration area to help in navigating the app.
Media
Media representatives may be present at MHSRS, attending various breakout sessions and activities. As a speaker, you may be approached for comments or an interview. Remember remarks made during your presentation, or a Q&A session, may be considered on the record. Contact your public affairs office or the MHSRS media relations team if you have questions or if a member of the media contacts you. A MHSRS “media relations tips” card will be available at the registration desk.
