Question 1

I want to apply to be an exhibitor at the 2025 MHSRS.  Who do I contact?

Accepted Answer

Contact the meeting support contractor’s sales team at sales@mhsrs.net

Question 2

What is the process for becoming an exhibitor?

Accepted Answer

1.  Contact the sales team for an application.
2. Complete the application and submit to the sales team. 
3. After the application is reviewed, the sales team will contact you to sign a contract for your booth space for the size desired. Booth locations will be assigned in priority order.  When assigning booth locations, the sales team gives priority to being a past exhibitor and the date the contract was signed.  
4. After the contract is signed and the invoice paid, register your exhibit personnel individually once registration opens.   Note: The link to register for a hotel room is provided when registration is complete.  
5. The sales team will contact you with your booth location for MHSRS 2025.

Question 3

What are the MHSRS exhibit booth rates for 2025?

Accepted Answer

The basic booth size is 10 ft by 10 ft. Symposium registration fees are not included the rates below.

Federal Government/Military: $4,175/10' x 10'

Non-Federal Government/Industry: $4,375/10' x 10'

Question 4

What is included in the exhibit booth fees?

Accepted Answer

Fees includes carpet, 8’ backwall drape, 3’ side-rail drape, 6’ skirted table, two chairs, and a booth ID sign. Exhibit fees do NOT include registration fees, freight handling, electrical service, and other ancillary booth services.

Question 5

Are booth personnel registration fees included in the exhibit booth fees?

Accepted Answer

No. To offer more flexibility to our exhibitors, we are no longer including registrations as part of the booth fees. All booth personnel will need to register and pay individually via the registration website to access the exhibit hall and/or symposium activities. Registration fees are:

Federal government: $450/full symposium ($300/one day)

All others: $750/full symposium ($450/one day)

Question 6

How do I register for my exhibitor badge and hotel room?

Accepted Answer

All exhibitors must register online for the 2025 MHSRS. More information and a link to online registration can be found on the Registration & Lodging page.

Exhibitor badges are not included with your exhibit space so every person must register and pay the appropriate published fee. There will be a place on the online form to indicate your need for a badge that will allow you on the exhibit floor when it’s not open to general attendees.

You cannot reserve a hotel room until you register and pay for your badge. The link to hotel reservations will be included in your registration confirmation. Please note: hotels fill up very quickly, so plan to register as soon as it opens for the best availability.

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