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Poster Presenter
Guidelines

Preparing Your Poster

Size posters to fit on boards measuring 4 feet high and 6 feet wide. Presenters must bring and hang their own posters at the designated times. Pushpins will be available to affix posters to the board. Posters will NOT be printed or picked up by the meeting organizers. 
 

Sample Poster

  • There is no set format for the posters. Check out this sample poster and tips on how to create a research poster. For science and technology research, these sections are required: Introduction, Materials and Methods, Results, Discussion/Conclusion.

  • Professional poster presentations should be designed to maximize readability and make material readily comprehensible.

  • The title should be in a simple typeface with high contrast, sizing sub-elements (authors and affiliations) so these elements are readable from 15-20 feet away.

  • Plan for smooth information flow which will guide the reader through your presentation in a logical and interesting path. Arrows may help.

  • Integrate text and figures visually under major headings which actively convey information, not just labels.

  • Make sure any background colors are subtle, complementary, and uniform.

  • Text must be large enough to read from 4 to 6 feet away. Avoid all capitals and excessive dilution of text with white space.

  • Figure and table captions should contain necessary explanation without referring to another part of your presentation.

  • Use color in graphs and tables to enhance comprehension. Use bullets to dramatize important points or lists.

 

Poster Assignments & File Naming

Poster board assignment numbers will be posted on this website within one week of the 2022 MHSRS. The board numbers will also listed in the MHSRS Poster Book and posted outside of the Exhibit Hall.


File Naming

Be sure to use the following protocol when naming your poster file:
MHSRS_Number_Presenter Last Name_First Few Words of Poster Title

 

Example: MHSRS_12345678_Smith_Best-Poster-Ever
 

Do not include the following characters in the file name: ” # % & * : < > ? / \ { | } ~

 

2022 Poster Schedule

Poster Session 1 | Tuesday, 13 September 

  • Poster Set-up: Begins at 0900

  • Presenters at Posters: 1000-1200

  • Poster Take-down: By 1400

 

Poster Session 2 | Tuesday, 13 September 

  • Poster Set-up: Begins at 1500

  • Presenters at Posters: 1600 – 1800

  • Poster Take-down: By 1900

 

Poster Session 3 | Wednesday, 14 September

  • Poster Set-up: Begins at 0900

  • Presenters at Posters: 1000-1200

  • Poster Take-down: By 1400 

* Posters need to be picked up directly after your session or they will be disposed of to make room for next poster session. The organizers will not be responsible for them after each session.

 

Uploading Your Poster

The portal for uploading the .pdf of your MHSRS 2022 poster is open. Poster .pdfs can be uploaded at any time up to the start of the meeting on 12 September.

Please note: If the poster judges designate a poster as eligible for an award, a .pdf of the poster must be available for review, or the poster will be disqualified from consideration. 

 

To upload a .pdf of your poster, please sign into your account on the MHSRS website:

 

Prefer to copy/paste? https://mhsrs.health.mil (formerly: https://mrdc.amedd.army.mil)

 

Once you area logged in, click the “Upload Presentation” button in the Actions column of the My Abstract Entries table.

 

The author/submitter is responsible for obtaining the necessary organizational clearances related to presenting the poster prior to the symposium. For Department of Defense presenters, the individual presenter is responsible for obtaining the appropriate clearance from their local Public Affairs, OPSEC offices, or other organizational offices, as locally required, prior to presenting at MHSRS.

 

Poster Session FAQs

 

1. What is the format for the poster board presenters?

The boards accommodate posters of 4 feet by 6 feet (horizontal).

 

Poster presenters must bring their poster with them. The organizers will not print out the posters. In addition to bringing their poster, the presenter should upload a .pdf of their poster prior to the meeting (see how-to question below).

 

There is no standard template for the posters, but they should be structured as the abstract – Introduction, Materials and Materials, Results, Discussion and Conclusion.

 

Pushpins will be available to affix posters to the board.

2. How will I know my poster board number?

The poster board assignment numbers will be posted on the MHSRS website within one week of the 2022 MHSRS. The board numbers are also listed in the MHSRS Program Book and posted outside of the Exhibit Hall.
 

3. Are all posters eligible for awards?

As the MHSRS continues to grow, the Planning Committee remains committed to recognizing the accomplishments of DoD-sponsored research as presented through their posters. Given the number of posters accepted, it is not feasible for all posters to be formally judged. The MHSRS Planning Committee partners with Abstract Review Leads for each topic area to identify posters that are most deserving of consideration. This process begins with the submission of a well-written and well-constructed abstract. After submission, each abstract is reviewed and scored by a panel of subject matter experts within that topic area. For the abstracts accepted as posters, the respective Abstract Review Leads Chairs can nominate 10% of these for award consideration. Generally, these are the top-scoring posters within that topic area. In addition, multiple roving judges are assigned at each MHSRS poster session to identify additional posters that merit consideration for an award.

4. Are there additional criteria to be considered if a poster is deemed eligible for an award?

  • The author’s oral discussion of their research is a significant factor in assessing the poster. The author must be available during the presenter time to discuss their poster research. If not, the poster is disqualified for consideration.

  • A .pdf version of the poster must be available for review by the Award Committee making the final award decisions.

 

5. How many poster awards will be presented?

11 poster awards will be presented at the awards ceremony on Thursday, 15 September at 0800. For each poster session, 1st, 2nd, 3rd place, and two honorable mentions will be presented. A “Best in Show” poster will also be awarded.
 

6. Is there a registration discount for presenters?

No, poster presenters must register and pay the published rates.

 

7. Can I ship my poster to the Gaylord?

Yes, but the hotel charges a fee to pick it up. The meeting organizers will not pick up your poster for you. Posters may be shipped to: 

(Guest Name)

(Arrival Date)

Gaylord Palm Resort & Convention Center

6000 W Osceola Pkwy

Kissimmee, FL 34746