Session Presenter Guidelines

Presenter Guidelines

Scientific Plenary and Breakout Sessions

If you cannot attend the Symposium or you have a Substitute presenter, please contact speakers@mhsrs.net and include the following information:

Abstract ID #
(New) Presenter Full Name (including Title/Salutation)
(New) Presenter Email Address

Please note: Substitute speakers are not allowed in the Young Investigator’s Competition.

Updated agendas will be posted periodically. Any changes made after Friday, 19 July will not be reflected in the printed program guide.

Jump to: Best Practices | Upload Your Presentation | Schedule | Speaker Ready Room | Guidelines

Best Practices

Best Practices for Speakers to Ensure CME/CE Compliance

Speakers’ Contribution to CME/CE:

Accredited education adds value to the learner experience when attending conferences. Ensuring each presentation meets the CME/CE compliance requirements shows MHSRS 2024 is not only a highly valuable conference but is following strict guidelines on commercial bias where learners can be assured the education is based on scientific evidence.

Content Standards

This educational activity must follow the standards for CE established by the Joint Accreditation Commission, AMA, FDA, and other relevant bodies. Accordingly, please adhere to the following guidelines:

CE activities are conducted for the education of the audience and, by extension, the benefit of their patients and the general public; they must not be designed to promote ineligible companies or products.
CE activities must be objective and balanced, including presentation of legitimate differences and contrasting views, and based upon the current best evidence available.
Use of generic names when referring to drugs is strongly encouraged. If trade names are used, those of several companies must be included. The use of ineligible company corporate logos is also not allowable.
Discussion of off-label and investigational usage of products is permissible but must be disclosed as such.
The educational content must address the learning objectives for the activity.

We further invite you to review the PIM Faculty Guide that will provide you with resources to ensure your presentation is compliant and able to offer learners CME/CE credit, or jump to each section here:

Disclosures (Types of relationships, ineligible entities, mitigation and disclosure slides)
Presentation Do’s and Don’ts (Consult this list when formatting your content for presentations, to ensure compliance with ACCME Standards)
Policies and Standards (Utilize the flowcharts to determine eligibility and mitigation necessary for potential faculty)

Upload

How to Upload Your Slide Presentation

Presentations must be uploaded by Friday, 26 July 2024 to allow enough time for PIM to review content. We cannot accept presentations by email. Before uploading your presentation, please be sure the following five (5) criteria have been met:

1. For Department of Defense presenters, the individual presenter is responsible for obtaining the appropriate clearance from their local Public Affairs, OPSEC offices, or other organizational offices, as locally required. Although not required, we highly recommend that military presenters also include a clearance slug on the slide. Example shown below:

2. Disclaimer/Conflict of Interest Slide: All presentations must include a Disclaimer/Conflict of Interest Slide (samples below), which needs to be listed on one of your first slides preceding your presentation slides.

3. Acknowledgement Slides: Only the Speaker(s)/Presenter(s) should be listed on the title slide (and those are the same speakers who would have needed to submit a COI/Disclosure form for review). Individuals who may have contributed to the overall work but NOT the individual slide deck and presentation should be listed on a separate acknowledgement/ thank you slide (and therefore do not require a COI form).

View details and example slides here.

4. Proper Playback:

a) Presentation is in PPT format and set to 16:9 wide format

b) If you are using videos, be sure that they are embedded and compressed

c) File size must not exceed 400MB

5. Naming Convention: please name your slide presentation using these 4 elements separated by an underscore (_):

Session Day (3-letter abbreviation, either Mon, Tue, Wed or Thu)
Session Start Time (this is the start time of the session, not your individual presentation time)
Abstract ID # (unique to your abstract: MHSRS-24-#####)
Presenter Last Name

Examples:

Wed_1530_MHSRS-24-01391_Smith.pptx

Mon_0800_MHSRS-24-49280_Jones.pptx

Once you have completed the checklist above, you are ready to upload your presentation.

Step 1. Click on the button or copy/paste the link below to access the upload folder for your presentation.

https://www.dropbox.com/request/WyA4dtl0JFwgHNLCZVYN

Step 2. Do not close your browser until the upload is finished and you get the message that the file upload is complete.

Questions? Contact: speakers@MHSRS.net

Upload Your Presentation

Schedule

Room

Guidelines

Presentation Schedule

Please view the breakout schedule here. The full agenda with times, moderators, and oral presentation titles will be posted mid-August.

Speaker Ready Room: Flagler Room (Ballroom/Level 2)

All speakers should report to the Flagler Room as soon as they arrive at the MHSRS to make sure that presentations are uploaded properly.

Hours of Operation

Sunday, 25 August | 1400 – 1900

Monday, 26 August | 0700 – 1700

Tuesday, 27 August | 0700 – 1700

Wednesday, 28 August | 0700 – 1700

Thursday, 29 August | 0700 – 1100

Speaker & Presentation Guidelines

All presentations should be saved in a PowerPoint format and cannot be larger than 400 MB.
Avoid slides with a lot of text, especially if it’s a repeat of what you’re saying out loud. We recommend not more than four bulleted items per slide.
Speakers should adhere to the designated speaking time listed on the agenda, which includes time for questions. Speaking times will be strictly enforced.
Wireless presentation tools such as laser pointers will NOT be provided.
For Department of Defense presenters, the individual presenter is responsible for obtaining the appropriate clearance from their local Public Affairs, OPSEC offices, or other organizational offices, as locally required, prior to presenting at MHSRS.
Download the Faculty Letter for Continuing Education for your presentation.
As a faculty member, you are required to disclose any personal financial interest or relationship that you have with companies whose primary business is producing, marketing, selling, re-selling, or distributing healthcare products used by or on patients (ineligible companies). Toward this end, we ask that you complete and sign the Conflict of Interest Reporting Form that accompanies this letter. Please return the completed document by 7 June 2024, to speakers@MHSRS.net.

Questions?

Please contact us at speakers@MHSRS.net.