Scientific Breakout
Sessions
Presenter Guidelines
Please ensure that the content of your slide presentation and/or poster complies with all Executive Orders that have been released.
Scientific Breakout Session
Presentation Submission
Presentation Deadline: July 2, 2026
To ensure your presentation can be reviewed and approved, complete all items below before uploading your PPT.
Required Checklist
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Presentation is in PowerPoint (.PPTX) format
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Slides are formatted in 16:9 Wide
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File size is under 400 MB
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Clearance (for DoW presenters): Ensure all required organizational/public affairs/OPSEC clearances have been obtained. Although not required we highly recommend a clearance slug as shown in the example below:
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A Disclosure/Conflict of Interest slide is included within the first few slides. Example below:
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Acknowledgement Slide: Only the speaker/presenter should be listed on the title slide and needs to have a COI on file. Individuals who contributed to the overall work but NOT the PPT should be listed on a separate acknowledgement slide. They do not require a COI form. View examples here.
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Consult the Presentation Do’s and Don'ts to ensure compliance with ACCME Standards. This will cover the use of logos and brand names among other important items.
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Presentation file is named correctly:
SessionDay_SessionStartTime_AbstractID#_PresenterLastName.pptx
Example:
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Wed_1530_MHSRS-26-0139_Smith.pptx
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Mon_0800_MHSRS-26-4928_Jones.pptx
To find your Session Day and Session Start Time, please search for your Topic Area in the Online Planner.
DO NOT UPLOAD YOUR PRESENTATION UNTIL ALL ITEMS ABOVE ARE COMPLETE. Presentations must be uploaded by Thursday, July 2 to allow enough time for PIM to review content.
Ready to Upload?
Step 1: Watch the Required Review Video
Important: The PPT upload link will only be provided after you watch the video.
The video explains the Top 5 Reasons Presentations Are Rejected (and it will be sent back to you for edits).
Step 2: Upload Your Presentation
After watching the video:
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Open the upload link provided at the end of the video.
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Upload your PPT.
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Do not close your browser until you receive confirmation that the upload is complete.
Presentations cannot be accepted by email.
Important Speaker Information
Presentation Timing
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Speaking times will be strictly enforced.
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Except where noted in the agenda, most presentations are limited to 15 minutes, including Q&A.
Speaker Notes
Wireless presentation tools such as laser pointers will NOT be provided.
Presenter notes are not available on the presentation computer.
If you require notes:
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Print them in advance, or
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Bring note cards, or
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Bring your laptop and view Presenter View from your device.
Substitute Presenters
If you cannot attend or need a substitute presenter, email speakers@mhsrs.net with:
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Abstract ID#
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New presenter name (including Title/Salutation)
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New presenter email address
Note: Substitute presenters are not permitted in the Young Investigator Competition.
More About CME/CE Compliance Requirements
Ensuring each presentation meets the CME/CE compliance requirements shows MHSRS 2026 is not only a highly valuable conference but is following strict guidelines on commercial bias where learners can be assured the education is based on scientific evidence.
Content Standards
This educational activity must follow the standards for CE established by the Joint Accreditation Commission, AMA, FDA, and other relevant bodies.
Accordingly, please adhere to the following guidelines to maintain CME/CE accreditation, presentations must:
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Be educational and evidence-based
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Avoid commercial promotion
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Present balanced and objective information
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Use generic drug names whenever possible
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Disclose off-label or investigational uses
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Exclude company logos and promotional content
Additional Resources
Speaker Ready Room
Location: Vero Room (Ballroom Level 2)
Please visit upon arrival to verify your presentation uploaded correctly.
Hours
Sunday, August 2 | 1400 – 1900
Monday, August 3 | 0700 – 1700
Tuesday, August 4 | 0700 – 1700
Wednesday, August 5 | 0700 – 1700
Thursday, August 6 | 0700 – 1100