Session Presenter Guidelines

Presenter Guidelines

Scientific Plenary, Topic Area/Breakout Sessions, Young Investigator

If you cannot attend the symposium or you have a substitute presenter, please contact MHSRSspeakers@thinktbg.com and include the following information:

Abstract ID #
(New) Presenter Full Name (including Title/Salutation)
(New) Presenter Email Address

Please note: substitute speakers are not allowed in the Young Investigator’s Competition.

Updated agendas will be posted periodically. Any changes made after Monday, July 24 will not be reflected in the printed program guide.

How to Upload Your Slide Presentation

Presentations must be uploaded by Friday, 14 July 2023 to allow enough time for PIM to review content.

Before uploading your presentation, please be sure the following four criteria have been met:

1. For Department of Defense presenters, the individual presenter is responsible for obtaining the appropriate clearance from their local Public Affairs, OPSEC offices, or other organizational offices, as locally required. Although not required, we highly recommend that military presenters also include a clearance slug on the slide. Example shown below:

2. All presentations must include a Disclaimer/Conflict of Interest Slide (samples below), which needs to be listed on one of your first slides preceding your presentation slides.

3. Proper playback:

a) Presentation is in PPT format and set to 16:9 wide format

b) If you are using videos, be sure that they are embedded and compressed

c) File size must not exceed 400MB

4. Naming convention: please name your slide presentation using these 4 elements separated by an underscore (_):

SESSION DAY (3-letter abbreviation, either Mon, Tue, Wed or Thu)
SESSION START TIME (this is the start time of your session, not your individual presentation)
ABSTRACT ID # (unique to your abstract: MHSRS-23-#####)
Presenter Last Name

Examples:

Wed_1530_MHSRS-23-01391_Smith.pptx

Mon_0800_MHSRS-23-49280_Jones.pptx

Once you have completed the checklist above, you are ready to upload your presentation.

Step 1. Click on the button or copy/paste the link below to access the upload folder for your presentation.

https://www.dropbox.com/request/WyA4dtl0JFwgHNLCZVYN

Step 2. Do not close your browser until the upload is finished and you get the message that the file upload is complete.

Upload Your Presentation

Presentation Schedule

Refer to the list of sessions for the date and time of your presentation.

Please note: oral presentation speaking times are approximately 15 minutes, including Q&A. However, you will need to refer to the session speaking schedule for precise times, which should be available at the end of June.

Speaker Ready Room

Information coming soon...

Speaker & Presentation Guidelines

All presentations should be saved in a PowerPoint format and cannot be larger than 400 MB.
Avoid slides with a lot of text, especially if it’s a repeat of what you’re saying out loud. We recommend not more than four bulleted items per slide.
Speakers should adhere to the designated speaking time listed on the agenda, which includes time for questions. Speaking times will be strictly enforced.
Wireless presentation tools such as laser pointers will NOT be provided.
For Department of Defense presenters, the individual presenter is responsible for obtaining the appropriate clearance from their local Public Affairs, OPSEC offices, or other organizational offices, as locally required, prior to presenting at MHSRS.
Download the Faculty Letter for Continuing Education for your presentation.
As a faculty member, you are required to disclose any personal financial interest or relationship that you have with companies whose primary business is producing, marketing, selling, re-selling, or distributing healthcare products used by or on patients (ineligible companies). Toward this end, we ask that you complete and sign the Conflict of Interest Reporting Form that accompanies this letter. Please return the completed document by 23 June 2023, to MHSRSspeakers@thinktbg.com.

Questions? Please contact us at MHSRSspeakers@thinktbg.com.