Frequently Asked
Questions
Poster Presentations
I was selected for a poster presentation. How do I find out the date and time of my session?
Refer to your notification letter. It lists the name of the breakout session under which your poster session was selected, which Poster Session (1, 2, or 3) it will be presented at, and the date and time of that poster session.
The list of Breakout Session posters being presented at each of the 3 poster sessions can be found on the 2025 Meeting Agenda, which can be accessed through https://mhsrs.health.mil/SitePages/Home.aspx. Poster board numbers are not available at this time but can be accessed through the app closer to the meeting.
I was selected for a poster presentation. Do I need to register? Is there a discount?
Yes.
You need to register and pay the published fee. There is no discount for poster presenters or students.
What size should my poster be?
The maximum poster size is 4 feet tall by 6 feet wide.
Poster presenters must bring their poster with them. The organizers will not print out the posters.
There is no standard template for the posters, but they should be structured as – Introduction, Materials and Materials, Results, Discussion and Conclusion.
I have multiple posters in the same poster topic area. Can my posters be placed side by side?
Placement of posters by the same author in a particular Breakout Session topic area (e.g., Prolonged Care) is done as part of the quality control review before the poster board numbers are assigned. For any other request concerning multiple posters by the same author, we do our best to accommodate but make no promises.
Can I place a QR code on my poster for readers to find additional information on the research?
Yes, QR codes are permitted.
How do I upload the .pdf of my poster?
Sign into your account on the MHSRS website (https://mhsrs.health.mil). To upload your poster presentation, click the "Upload Presentation" button in the Actions column of the My Abstract Entries table.
Poster .pdfs can be uploaded at any time up to the start of the meeting on 26 August. If the poster judges designate a poster as eligible for an award, a .pdf of the poster must be available for review, or the poster will be disqualified from consideration.
Where do I load my poster pdf and when do I need to load it by?
Load your poster in PDF format through your account on the MHSRS website (https://mhsrs.health.mil/SitePages/Home.aspx) before you leave for the 2025 meeting. Your account on the MHSRS website is the same account that you initially submitted your abstract.
After you upload your PDF, please check the upload to ensure that it is not corrupted. Contact usarmy.detrick.medcom-usamrmc.list.usamrmc-web-team@health.mil if you have issues uploading your poster.
I was selected for a poster presentation. Can I ship my poster to the Gaylord?
Yes, but the hotel charges a fee to pick it up. The meeting organizers will not pick up your poster for you.
The address is:
(Guest Name)
(Arrival Date)
Gaylord Palms Resort & Convention Center
6000 W Osceola Pkwy
Kissimmee, FL 34746
What is my responsibility for organizational clearances for my presentation (poster and/or slide)?
Attendees are responsible for obtaining all required organization clearances (e.g., Public Affairs
Operational Security) for their oral presentation slides or posters.
DoD attendees: All information presented in a public forum must be formally cleared for public disclosure. Distribution A.
Is it possible to make edits to my accepted abstract after the notification letter is received?
Yes.
The system is open to make changes to your accepted abstract. Only the original submitter of the abstract can make these changes by entering their personal portal on the MHSRS site (https://mhsrs.health.mil/SitePages/Home.aspx). Changes include minor text changes, change of presenter, adding a disclaimer, presenter name change, abstract withdrawal.
Will you be publishing the accepted abstracts on the MHSRS website?
Yes.
The abstracts of those authors who have given us permission have been posted. These can be accessed at https://mhsrs.health.mil/SitePages/Home.aspx